Separation Reason Codes & Definitions
| Separation Reason Codes | Translation | Use |
|---|---|---|
| AA | To accept other job | Resignation |
| AB | To look for another job | Resignation |
| AC | Self employment | Resignation |
| AD | Dissatisfied with job | Resignation |
| AE | Pregnancy, did not desire leave | Resignation |
| AF | Family and/or child care | Resignation |
| AG | Health | Resignation |
| AH | To attend school | Resignation |
| AI | Military service | Resignation |
| AJ | Failed to return from leave | Resignation - Employee did not return to work on anticipated date of return to pay status |
| AK | Other | Should be used only when none of the other reasons apply. Consult with HR |
| AM | Resignation - moved out of area | Resignation |
| AN | Resignation - no reason given | |
| BA | Grant/contract expired | Limited staff and career staff who have not attained regular status |
| BB | Appointment/contract appt expired | Involuntary termination - employees in limited and contract appointments with end dates |
| BC | Visa/work authorization expired | When a leave of absence has not been granted and/or when a visa/work authorization is not granted |
| CA | Indefinite layoff with rehire rights | Involuntary termination - regular status career staff who elected preference and rehire rights in lieu of severance or severance not applicable. DO NOT USE FOR TERMINATION OF MSP APPOINTMENTS |
| CB | Termination of casual employee | Involuntary termination - limited appointments |
| CC | Termination of other casual employee (on-call) | Involuntary termination - limited appointments |
| CD | Termination of casual-restricted appointment | Involuntary termination - student employees |
| CE | Graduation/no longer enrolled as a student | Resignation |
| CF | Per diem release | Involuntary termination |
| CG | Indefinite layoff with severance | Involuntary termination - regular status career staff who elected severance in-lieu of preference and rehire rights |
| CH | Indefinite layoff with reduced severance and rehire/recall rights | Involuntary termination - regular status career staff who elected reduced severance and rehire/recall rights |
| CI | Indefinite layoff with no severance or rehire/recall rights | Involuntary termination - regular status career staff |
| DA | Released during probationary period | Involuntary termination - career staff who have not attained regular status |
| EA | Lack of performance | Dismissal - regular status career staff |
| EB | Misconduct | Dismissal - regular status career staff |
| EC | Quit without notice | Dismissal - regular status career staff |
| ED | Job abandonment | Dismissal - regular status career staff |
| EE | Never started employment | Dismissal - Hired but never reported to work |
| EF | No longer certified or licensed | Dismissal - employee failed to meet certification/license requirement for position |
| EG | Do not rehire - settlement (employee agrees not to return) | Dismissal - written agreement on file with department and/HR |
| GA | Medical separation | Involuntary termination - written notification on file with department and/or HR |
| I4 | Inactive for 4 consecutive months | System-generated separation when employee has no payroll activity for 4 consecutive months (Refer to Personnel Status Report) Employee should be formally separated using SEPR Bundle and appropriate reason for separation. |
| JA | Change to emeritus status | |
| KA | Death | |
| LA | Other - termination (coaches, management program) or separation (per diem nurses, vocational nurses) | |
| PD | Career to Per Diem | Termination of Career staff appointment to rehire in Per Diem Appointment |
| RA | Retirement - regular | Voluntary termination - non-faculty staff who elected retirement via UCRP |
| RD | Retirement - compulsory for SMG and regents' officers | Senior Management Group staff |
| RF | Retirement - faculty | Voluntary termination - faculty who elected retirement via UCRP |
When an employee terminates all University employment, the EDB preparer must always process the separation in a timely manner using the appropriate separation code. For additional information on processing separations please refer to the EDB User Guide, Section D10.0. (Click on the link to access processing information for separations.)
Campus Human Resources, Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865
