Staff Salary Review Dates & Types

Factors in Determining Salary Review Dates:

Collective Bargaining Group
Appointment Type
Hire Date
Pay Plan Associated with Employee’s Title Code
Completion of Probationary Period1

Who is Eligible and When?

EDB Preparer must determine eligibility and enter the valid review type code and date (month, year and type of increase) on the EPER screen at the time of hire, rehire and change in status. Failure to enter and incorrectly entering the review date and review type codes will cause names of eligible employees to be omitted from the merit roster.

Employee Appointment types eligible for merit increases

Career employees
Contract employees (when noted in Section D.1 of the appointment contract that changes in salary shall only be in accordance with UCLA Policies and Procedures for Staff Members)
Limited employees with no predetermined end date

Employee Groups and Appointment Types not eligible for merit increases

Per Diem – (Appointment Type 6)
Skilled Craft (K-4) Flat Rated Positions
Employees in Limited Appointment positions with predetermined end dates (Appointment Type 3)
Casual Restricted (UC Student) Appointments (Appointment Type 4)

EDB Preparers must enter one of the following valid Salary Review Type Codes:

‘2’ – This type means an employee is eligible for merit increase

Note: For eligible employees in open range titles, the next Salary Review Date Field (viewed on the IGEN screen) should always have a projected date for merit review and the Type Code Field should always reflect ‘2’ (even when the current salary is at the maximum of the salary range).
‘5’ – This type means an employee is not eligible for a merit increase

Note: For employees in step-based titles, the next Salary Review Date Field (viewed on the IGEN screen) should be blank and the Type Code Field should be ‘5’ when the salary is at the maximum of the range.

Program Eligibility Chart
(as of April 15, 2005)

PROGRAM/ EMPLOYEE GROUP	UNIT CODE	RANGE STRUCTURE	SALARY REVIEW MONTH	ELIGIBILITY
Non-Represented Professional & Support Staff (PPS) and Management & Professional Staff (MSP)	99	Open Range	October	In a Career PSS or MSP Appointment by April 1 and in a policy-covered position on October of the review year.
Non-Represented Professional Staff Program (PSS) Grade Levels A-D (formerly step-based)	99	Open Range	October	In a Career Appointment by April 1 and in a policy-covered position on October of the review year.
AFSCME Service	SX	Open Range (no grades)	October	Non-probationary by effective date of increase.
CUE Clerical and Allied Services	CX	Step-based	October	Non-probationary by effective date of increase.
UPTE Research Support Professional	RX	Step-based	January	Non-probationary by effective date of increase.
UPTE Technical	TX	Step-based	January	Non-probationary by effective date of increase.
HEALTH CARE
AFSCME Patient Care Technical	EX	Open Range (no grades)	January	Non-probationary by effective date of increase.
Non-Represented Patient Care Technical Related	99	Open Range (no grades)	October	Appointed to a career appointment by April 1 and in a policy-covered position on October of the review year.
CNA Registered Nurses	NX	Step-based	May	Nurses may receive an across-the-board (ATB) increase. Step increase is based on years of RN experience and UC service as of May 1.
UPTE Health Care Professional	HX	Open Range (no grades)	July	Non-probationary by effective date of increase.
Non-Represented Health Care Professional Related	99	Open Range (no grades)	October	Appointed to a career appointment by April 1 and in a policy-covered position on October of the review year.

1Probationary period end date coding: The salary review date year for some groups is determined by completion of probationary period. Generally, employees appointed to career positions serve a probationary period during which time their work performance and general suitability for University employment is carefully evaluated. For most career employees, the probationary period is six (6) months and for some it may be less or greater depending on the respective personnel policy and bargaining agreement. For information, click on the personnel policies and bargaining agreements on probationary period. When coding, remember time on leave with or without pay is not qualifying service for the completion of the probationary period.

Campus Human Resources, Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865