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Creating Jobs/Requisitions in iCIMS

Navigating the Job/Requisition 

UCLA's staff recruitment process begins with creating a Job/Requisition in iCIMS, the university's modern applicant tracking system. This system streamlines the recruitment workflow, enhancing both efficiency and user experience. 

Creating a Job/Requisition in iCIMS

  1. Submit Position Description: Before creating a job requisition, follow up with your department CHR Compensation Consultant to submit the position description through JDXpert, UCLA's position description management system. This ensures the role is accurately classified and aligned with university standards.
  2. Access iCIMS: Department Preparer and Submitter log into iCIMS to initiate the recruitment process. Access permissions are assigned based on user log-in group.
  3. Create Job/Requisition: Once the position description is classified, Preparer or Submitter login group types can create a new Job/Requisition in iCIMS. This involves entering requisition details and other relevant information. Additionally, you can modify the Job Marketing Summary under the Posting Description tab to include essential information about your position, helping target qualified candidates. If you want to require a cover letter and resume, you can add a note as a Special Instruction to Candidates to specify these requirements.
  4. Approval Process: The requisition undergoes an approval workflow within iCIMS, involving necessary stakeholders such as department submitter and CHR Talent Acquisition Consultant.
  5. Posting the Job/Requisition: After approval, the CHR Talent Acquisition Consultant will post the Job/Requisition on the UCLA Campus Job Opportunities website. 

Training Resources: 

Creating Jobs/Requisitions in iCIMS 

This course provides a comprehensive guide to creating, managing, and approving job requisitions in iCIMS, the applicant tracking system. You will learn how to initiate a requisition, add critical job details, and submit for approval through the proper approval workflow . Additionally, the course will cover best practices for optimizing requisition templates, ensuring compliance with UCLA hiring guidelines, and utilizing iCIMS features for efficient requisition tracking and management. 

Recommended for iCIMS Roles

  • Department Preparers
  • Department Submitters
  • Hiring Managers (Partial Recruitment Cycle & Preparers)
  • Hiring Managers (Full Recruitment Cycle & Submitters) 

Length: 30 minutes 

Take Creating & Approving Job/Requistions eLearnings 

Associated Simulations 

Create Job/Requisitions in iCIMS 

Approving Job/Requisitions in iCIMS 

Questions?

If you have questions, please contact your Campus Human Resources Talent Acquisition Consultant (TAC).