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Build or Update Position Description

Understanding Position Descriptions for Recruitment

A clear, accurate position description (PD) is essential for effective hiring, employee growth, and organizational planning. At UCLA, strong PDs ensure fair hiring, proper classification, and clear job expectations. Whether filling a vacancy or reviewing a role, investing time in a well-crafted PD sets the foundation for success.

Whether you're preparing to fill a vacancy or reviewing an existing role, investing time in building or updating the position description is critical to setting the stage for success. 

Why Position Descriptions Matter 

  • Guide for Recruitment: A detailed and accurate PD helps attract the right candidates by clearly outlining the role's responsibilities, required qualifications, and working conditions.
  • Support for Classification & Compensation: Position descriptions are used to evaluate the appropriate classification and salary level in alignment with UCLA policies and UC Systemwide standards.
  • Foundation for Performance Management: A PD provides a reference point for setting goals, evaluating performance, and identifying professional development needs.
  • Compliance & Equity: Consistent use of PDs supports compliance with federal and state employment regulations and promotes equitable hiring practices across campus. 

When to Create or Update a Position Description

  • When initiating a new position
  • Before starting a recruitment
  • When there are significant changes in duties or reporting structure
  • As part of a routine classification or compensation review
  • During organizational planning or restructuring 

Get Started in JDXpert

UCLA uses JDXpert, an online platform that simplifies the process of creating, editing, and managing position descriptions. Visit the JDXpert Resource Page to find tools, training guides, and support materials to help you build or update your position description effectively. 

If you have questions or need additional assistance, please contact your Department Human Resources or reach out to your CHR Compensation Consultant.