Support for UCLA hiring managers with information on the competitive recruitment process for campus staff positions—including career, contract, and limited appointments that will be posted for recruitment.
Here, you’ll find comprehensive guidance on planning and posting job openings, evaluating candidates, finalizing hires, and closing out requisitions. In addition to step-by-step guidance, this page includes key resources such as a glossary of hiring terms, iCIMS training materials, UC hiring policies and procedures, and best practices to help ensure an efficient, compliant, and successful recruitment experience.
UCLA Campus Competitive Recruitment Process
This section is designed to guide Hiring Managers through each phase of the competitive recruitment process, providing the resources needed to attract and hire top-tier candidates. From initial planning and creating job requisitions to interviewing, making offers, and onboarding new employees, each phase includes tools, templates, and best practices tailored to UCLA’s hiring standards. Whether you're a seasoned manager or new to recruitment, this information ensures a consistent, fair, and effective hiring process.
Recruitment Planning
This phase provides UCLA Hiring Managers with essential tools and guidance to plan a successful hire from the start. Here, you'll find resources for creating or updating job descriptions, mapping out timelines, determining compensation, forming search committees, and more—everything you need to build a strong recruitment strategy.
Creating Job/Requisitions
Discover how to craft compelling Job/Requisitions and the steps to get your positions posted by UCLA Campus Human Resources.
Screening & Interviewing
This section provides essential tools and best practices for effective screening and interviewing. Learn quality hiring practices, including interview skills and techniques, along with designing candidate evaluation tools, and utilizing templates for interview questions and assessments.
References, Offers & Background Checks
This section offers key guidelines and resources for reference checks, SB 791/AB810 compliance, job offers, and background checks. Explore tools like SkillSurvey, Internal UC Candidate Personnel File reviews, the UC compensations calculator and UBS for streamlined hiring process.
Finalize Hire & Requisition Closeout
This section covers the final steps in the hiring process, including dispositioning candidates, closing out job requisitions and retaining necessary records. Access sample rejection letters and learn best practicies for hiring a candidate and ensuring proper records retention.
Onboarding
This section provides helpful links to information and resources related to onboarding new employees, including I-9 forms, visa information, and checklists. Additionally, find details on HRPOC services for North and South clients to ensure a smooth onboarding process.
Glossary of Hiring Terms
Definitions of key terms used throughout UCLA's staff hiring and recruitment processes.
UC Hiring Policy & UCLA Procedures
Below are the core policies & procedures for hiring. Policy is set at the UC Office of the President level and UCLA procedures are based on those policies.
| Title | UCOP Policy | UCLA Procedure |
|---|---|---|
| 20. Recruitment and Promotion | PPSM-20 | UCLA Procedure 20 |
| 21. Selection and Appointment | PPSM-21 | UCLA Procedure 21 |
Questions?
If you have questions, please contact your Campus Human Resources Talent Acquisition Consultant (TAC).