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UCLA Guidelines for Administration of the FY 2019-20 Merit Pay Plan for PPSM Policy-Covered Staff

To: Deans, Directors, Department Chairs and Administrative Officers

Re: UCLA Guidelines for Administration of the FY 2019-20 Merit Pay Plan for PPSM Policy-Covered Staff

We are pleased to let you know that in accordance with President Napolitano’s recent memo to the Chancellors, we are issuing the Guidelines implementing the FY 2019-2020 Merit Pay Plan applicable to Policy-Covered (Non-Represented) Staff.

The merit increase pool will be 3 percent of the payroll base of filled positions in eligible job categories. As communicated during the FY 2019-20 budget process, funding will be provided for staff paid on general funds to accommodate the increase in expenditures.

The 3 percent pool should not be misinterpreted as an across-the-board increase. It is the overall amount available to fund salary increases and therefore individual increases will vary, depending on performance and contribution. Merit increases for eligible staff will be retroactive to July 1, 2019 for those on a monthly pay schedule and June 30, 2019 for those paid on a biweekly schedule.

This is UCLA’s first merit cycle post UCPath. Our goal is to ensure that staff receive merit increases as soon as possible. As a result, the schedule to complete the implementation is extremely compressed. Please ensure that all staff who process these actions are aware of the tight timelines.

Department merit files will be due to Campus Human Resources or UCLA Health Human Resources by close of business on August 9th. Failure to meet these deadlines will delay the processing by one payroll cycle.

These guidelines do not apply to students, anyone covered by Academic Personnel Policies, or to exclusively represented employees, whose salaries are determined in accordance with applicable collective bargaining agreements and/or meeting-and-conferring under the Higher Education Employer-Employee Relations Act (HEERA).

Information regarding implementation procedures will be sent to HR administrators by Compensation Services. You may direct questions and comments to Campus Human Resources, Compensation Services at 310-794-0890 or UCLA Health Human Resources at 310-794-0500.


Lubbe Levin                                                                       Susi Takeuchi
Associate Vice Chancellor                                                Chief Human Resources Officer
Campus Human Resources                                              UCLA Health