Recently, Campus Human Resources distributed initial information regarding the transition process for implementation of the new Fair Labor Standards Act (FLSA) requirements that exempt employees who are subject to the salary level test to earn at least $913 per week ($47,476 annually) as of December 1, 2016. It was indicated that the University of California will transition all employees who will not meet the salary level test and/or who are not otherwise exempt from the test, e.g., physicians, athletic coaches whose primary duty is teaching, etc., to a non-exempt status for payroll purposes on November 20, 2016. The following information provides additional details and the specific documents and instructions for the transition process.

For exclusively represented employees, UCOP has notified the impacted bargaining unit of the proposed changes, which are subject to requirements of the Higher Education Employer-Employee Relations Act (HEERA). The information regarding the processing of the biweekly conversion and the availability of the Transition Assistance Vacation Cash Out Program for exclusively represented employees has been integrated into the instructions.

Each department is responsible to identify and notify any individuals in their department who are currently in Exempt titles who will not meet the new salary level test and/or who are not otherwise exempt and process the transition documents. Campus Human Resources, in collaboration with Payroll, has provided information to departments about individuals who are potentially impacted.  However, recently hired employees or individuals who have multiple appointments may not have been identified. 

To assist you in the processing of any newly non-exempt employees to biweekly payroll as of November 20, 2016, use the following documents:

  1. Detailed payroll processing schedule and instructions
  2. Notification letter for impacted employees
  3. Transition Assistance Vacation Cash Out Program Application Form
  4. Frequently Asked Questions

For questions regarding the payroll processing instructions, contact Payroll Hotline at (310) 794-8752 between the hours of 9 a.m. - 12 p.m. and 1 p.m. - 3 p.m. For questions regarding the exemption status of an employee, contact your assigned Compensation Consultant in Campus Human Resources.

Related Information

Bi-Weekly Pay Cycle Conversion Guidelines

Employee Communication

FLSA Transition Process FAQs

Transition Assistance Vacation Cash Out