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Formal Review of PPSM 80 – Staff Personnel Records


Re: Formal Review of PPSM 80 – Staff Personnel Records

Dear Colleagues:

The UC Office of the President is proposing revisions to Personnel Policies for Staff Members (PPSM) 80 - Staff Personnel Records to clarify policy language and reflect recordkeeping in the electronic age. The policy applies to employees in the Professional & Support Staff, Management & Senior Professional, and Senior Management Group.

Revisions to PPSM 80 include:

  • Definition of personnel records in any format
  • Expansion of criteria for records not to be released to the public
  • Addition of a new section regarding Access to Records by Governmental Agencies
  • Definition of the “office of record” for employee transfers between locations

The proposed policy is in Related Information.

Because this is a formal review, comments from employees are encouraged and will be considered before a final policy is adopted. We would appreciate your assistance in circulating the draft to policy-covered staff in your organization. Questions and comments from campus staff should be directed to Manager Lazetta Smith at or from health sciences staff to Director Maure Gardner at by Monday, April 13, 2015.


Lubbe Levin
Associate Vice Chancellor, Campus Human Resources
Interim Chief Human Resources Officer, Health Sciences



Campus Human Resources, Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865

Related Information

PPSM 80 – Draft