DEANS, DIRECTORS, DEPARTMENT CHAIRS, and ADMINISTRATIVE OFFICERS
Re: 2014-15 Winter Holiday Closure
Following campus-wide review regarding plans for this year’s Winter Holiday Closure, we are writing to let you know that UCLA will close for 12 days between Wednesday, December 24, 2014, and Sunday, January 4, 2015, with plans to reopen on Monday, January 5, 2015. This period includes four University paid holidays (December 24, 25, 31, 2014 and January 1, 2015). However, four days (December 26, 29, 30, 2014, and January 2, 2015) are not paid holidays.
University policy related to Curtailment Leave allows eligible employees to use three vacation days in advance of actual accrual. The Office of the President has approved an exception to the Vacation Leave and Curtailment Leave Policies to allow eligible employees to use four vacation days in advance of actual accrual during the campus closure. Staff employees and those academic employees who accrue vacation leave will need to use either vacation, compensatory time (if available), or leave without pay to compensate for these four work days.
For exclusively represented employees, union notice and other requirements under the Higher Education Employer-Employee Relations Act will be observed.
In accordance with University personnel policies and campus practice, employees would have the choice of the following options to cover the non-paid days during the closure period:
- Employees may utilize vacation days in advance of their actual accrual.
- Newly hired employees may utilize their vacation accruals without having six continuous months on pay status.
- Employees with accrued compensatory time may elect to use it to cover the four days off or to offset the use of vacation time.
- Employees who do not wish to use vacation or compensatory time off may request leave without pay for the four working days based on departmental approval. In this case, employees will not lose hourly vacation or sick leave accruals for these four days.
The above options may be used in combination. In accordance with regular procedures for scheduling vacation, employees should notify their respective supervisors in advance as to which option or combination of options they propose to use.
During the planned break, the UCLA Health System and certain essential-service facilities will continue to remain open. Deans, Vice Chancellors and Organization Heads to whom this responsibility has been delegated will need to determine if any facilities under their management will need to remain fully or partially open during the closure and, accordingly, arrange for appropriate staffing. Please send copies of these approval decisions to the offices of the Assistant Vice Chancellor, Facilities Management, and to Employee & Labor Relations. It is critical to ensure that safety standards continue to be observed during the closure period for any use of University facilities.
Any questions regarding the holiday closure may be sent to Lazetta Smith in Campus Human Resources at email@example.com or to Maure Gardner in Health System Human Resources at firstname.lastname@example.org.
Associate Vice Chancellor, Campus Human Resources
Interim Chief Human Resources Officer, Health Sciences
Campus Human Resources, Policy & Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865
UCLA Healthcare Human Resources
Phone: (310) 794-0500 | Fax: (310) 794-0620