Presidential Policy on Supplement to Military Pay

UCLA

Academic Personnel

Campus Human Resources

Health Human Resources

To: Administrative Officers, Deans, Department Chairs, Directors, Vice Chancellors and Vice Provosts

Dear Colleagues:

The University of California Office of the President (UCOP) is proposing revisions to renew the Presidential Policy on Supplement to Military Pay, covering all academic and staff employees.

Under the current Policy, the University provides eligible employees with supplemental payments equal to the difference between the employees’ University base pay and their military pay and allowances while on active military duty in support of an ongoing overseas military campaign. Benefits provided under the Policy are subject to a two-year lifetime limit.

While employees receive the Supplement to Military Pay, the University continues to pay the UC contribution to their health plan premiums and certain UC-sponsored health and welfare benefits, provided that the employee elects to continue those coverages. For employees who are not eligible for the Supplement to Military Pay because their military pay exceeds their University wages, and who elect to continue their University plan coverage, the University pays the UC contribution to health plan premiums and certain UC-sponsored health and welfare benefits subject to the two-year lifetime limit.

It is the University’s desire to continue to provide reasonable assistance to academic and staff personnel who are called to active military duty. Since the policy is military-friendly, straightforward to administer, and applies to all University academic and staff employees, it is recommended that the Policy be renewed effective July 1, 2022, and that the four-year renewal provision be eliminated in order to continue the policy indefinitely.

The following changes are proposed:

  • Removal of all references to the four-year review provision.
  • Additions/update of existing policy language including scope, definitions, benefits terminology, compliance/responsibility and procedures.
  • Updated links and addition of gender neutral language throughout the policy.

The draft policy is posted on UCNet. Comments on the proposed Policy are due no later than April 21, 2022.

Comments from the Academic Senate and academic appointees should be submitted directly to ADV-VPCARLSON-SA@ucop.edu.

Questions relating to academic personnel may be directed to Project Policy Analyst Gina Durrin at Gina.Durrin@ucop.edu. Questions related to staff employees may be directed to Kathleen Shiroma, Manager of Staff Personnel Policy, at kshiroma@chr.ucla.edu.

Sincerely,

Kathleen L. Komar
Interim Vice Provost
Academic Personnel

Lubbe Levin
Associate Vice Chancellor
Campus Human Resources

Susi Takeuchi
Chief Human Resources Officer
UCLA Health