DEANS, DIRECTORS, DEPARTMENT CHAIRS, and ADMINISTRATIVE OFFICERS
Re: UCLA Resources for Staff During COVID-19 Crisis
The concerns about the novel coronavirus disease (COVID-19) are being addressed in multiple ways at UCLA, including current campus directives issued by Chancellor Block and Executive Vice Chancellor and Provost Carter that all employees should follow. Inasmuch as most campus operations (with the exception of essential services) are being conducted remotely as of March 20, this new work environment will create challenges for all of us. Campus Human Resources is committed to providing up-to-date details on personnel policies and procedures that comply with these emergency measures to keep the campus and employees as safe as possible.
During this time, we ask that leadership across UCLA be flexible and considerate of our staff as they transition to remote work. We recognize that many staff, particularly those caring for dependents at home or facing other acute challenges related to the current crisis, may face difficulties. We ask all supervisors to be flexible and consider shifting responsibilities wherever possible. Please also be understanding of those with young children who may not have the ability to join remote meetings from separate rooms in their homes. We want to ensure that everyone has the opportunity to participate in important discussions.
In an effort to help guide you through the information you may need during the coming weeks and months, we have compiled the following administrative resources.
Extended Administrative Leave
UC President Napolitano issued an executive order (PDF) that makes all employees eligible to receive a one-time allotment of up to 128 hours of paid administrative leave to be used no later than December 31, 2020, based on certain conditions.
At this time, UCLA employees are asked to only come to work if their supervisor has told them to do so to fulfill essential functions. For employees assigned to work remotely, UCLA has telecommuting guidelines and a temporary telecommuting agreement (DOCX) that senior campus leadership is expecting all departments to complete no later than April 3, 2020.
Frequently Asked Questions
In an effort to clarify the expanded UC leave policies, as well as provide information on remote working, Campus Human Resources Employee & Labor Relations has developed Frequently Asked Questions to help staff members navigate resources that are available. And as the University continues to encourage a reduction in campus population density, it is more important than ever for employees to know that we will continue to provide guidance on work-related policies and any further impacts COVID-19 may have on UCLA operations.
UCLA Campus Guidance for Managers and Supervisors
UCLA has issued campus guidance (PDF) for managers and supervisors regarding the usage of paid administrative leave in relation to COVID-19. If campus departments have any questions regarding the executive order or UCLA campus guidelines, contact your Campus Human Resources employee relations consultant. Employee & Labor Relations may be reached at (310) 794-0860. For departments within the purview of UCLA Health, please contact Health Human Resources at (310) 794-0500.
UCLA’s senior leadership acknowledges and gives their appreciation to all staff who have been working with resilience, dedication and unwavering focus to support the campus community during this challenging crisis. We appreciate your understanding that this is a fluid situation that is still evolving, and that we are committed to everyone’s safety and well-being.
Associate Vice Chancellor,
Campus Human Resources