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Temporary Exception to PPSM-2.210 (Absence from Work) – Maximum Vacation Leave Accrual Limit

Under PPSM-2.210 (Absence from Work), once an employee reaches the maximum vacation leave accrual limit, no additional vacation leave may be accrued until the employee’s vacation leave balance falls below the maximum. PPSM-2.210 provides a process whereby, in exceptional circumstances, an employee may be granted four additional months in which to take vacation leave in order to bring the accrual balance below the maximum. The employee continues to accrue vacation leave during these additional four months.

Due to increased workloads resulting from the COVID-19 pandemic, many staff members have been unable to take vacation leave, and are near or at the accrual limit as a result. Effective June 1, 2020 through June 30, 2021, policy-covered staff employees may receive additional time within which to take vacation leave in order to bring their accrual balances below the maximum. During this period, employees will continue to accrue vacation leave. Departments are encouraged to work with employees to bring their balances below the maximum by June 30, 2021. Effective July 1, 2021, employees who are over the maximum vacation leave accrual limit will stop accruing additional hours.

UCPath will configure this exception for all eligible employees, so departments will not need to submit Vacation Accrual Maximum Exception Requests to CHR for approval.

This temporary exception to the maximum vacation leave accrual limit applies only to policy-covered employees.

If you have questions regarding this temporary policy exception, please contact CHR Policy Services.

Related Information

Unable to Use Your Vacation Accruals because of COVID-19?