Guidelines for Administration of the FY 2022-23 Salary Program for PPSM Policy-Covered Staff

Campus Human Resources
Health Human Resources

Dear Colleagues:

We are very pleased to share the good news that UC President Drake has authorized the Chancellors to move forward with the 2022-23 Salary Program. Chancellor Block and Interim EVCP Levine will be announcing the program to UCLA faculty and staff soon. In recognition of the extraordinary efforts contributed by staff, salary increases will be implemented as a general increase of 4.5 percent to base salary for all eligible policy-covered staff.

Although this year's salary program for policy-covered staff is not a merit program where performance is a consideration related to the salary increase amount, the importance of the annual performance review process should not be discounted. All policy-covered staff employees should continue to receive, at least annually, a performance review in accordance with personnel policy.

Increases will be processed centrally by Campus Human Resources (CHR) or Health Human Resources (HHR) and will be effective June 26, 2022 for employees on bi-weekly payroll and July 1, 2022 for those paid monthly.

Guidelines and eligibility criteria are noted below. This program does not apply to exclusively represented employees, whose salaries are determined in accordance with applicable collective bargaining agreements and/or meeting-and-conferring under the Higher Education Employer-Employee Relations Act (HEERA). Guidelines for academic appointees will be issued separately.

For Campus employees, questions may be directed to your organization’s Compensation Consultant and for UCLA Health, including the David Geffen School of Medicine, please contact UCLA Health Human Resources at 310-794-0500.

Sincerely,

Lubbe Levin
Associate Vice Chancellor
Campus Human Resources

Susi Takeuchi
Chief Human Resources Officer
UCLA Health

UCLA Guidelines for Administration of the
FY 2022-23 Salary Program for
PPSM Policy-Covered Staff

In accordance with UC President Drake’s announcement regarding the FY 2022-23 Salary Program, the following guidelines are designed to assist departments in implementing the program for eligible staff. This program applies to policy-covered non-probationary staff in career, partial-year career, and eligible contract appointments. Student employees in casual-restricted positions and staff holding limited appointments are not included, nor are employees covered by a collective bargaining agreement.

In order to recognize the extraordinary efforts by our policy-covered staff members during these challenging times, the University is providing a 4.5% general increase to all eligible employees. Increases will be effective June 26, 2022 for employees on bi-weekly payroll and July 1, 2022 for those paid monthly. The new rates will be reflected in the July 20 or August 1, 2022 paychecks.

Although individual increases under this year’s salary program are not merit-based, the importance of the performance review process should not be discounted. All policy-covered staff must continue to receive performance reviews at least annually as required in Staff Personnel Policy (PPSM 23: Performance Management (PDF)).

Salary increases will be processed centrally by Campus Human Resources (CHR) or UCLA Health Human Resources (HHR).

1. Eligibility Criteria
   • Policy-covered staff appointed and on payroll before January 1, 2022, are eligible for the general increase except as noted in paragraph 2 below.
   • Contract appointees who are subject to PPSM 30: Compensation (PDF) under the terms of their employment contract are eligible for the general increase. For contract employees not subject to PPSM, it is the responsibility of the department to notify CHR or HHR of the need for exclusion prior to the effective date of the increase.
   • For Senior Management Group (SMG) employees, salary actions are in accordance with criteria established by the Office of the President and must be approved by the Chancellor, the President, and/or the Regents.

2. Ineligible Categories and Appointment Types
   • Per diem
   • Floater (Health System)
   • On probationary status as of June 30, 2022
   • Casual-restricted student appointments
   • Rehired retirees who have not suspended their UCRP payments, including those who received a lump sum cash-out of UCRP benefits at retirement
   • Employees retiring between June 27 – July 1, 2022
   • Staff members whose most recent performance rating was “Unsatisfactory” or “Does Not Meet Expectations” or who have been subject to corrective/disciplinary action during the review period, as documented by the department. Please ensure that your Compensation Consultant in Campus Human Resources or Healthcare Human Resources is informed of any exclusions before implementation; otherwise all eligible staff will receive the salary increase.

3. Applicable Policies and Procedures
   • This salary program is made pursuant to Salary Policy PPSM 30 (PDF). All regular approval processes and approval levels will apply to salary actions under this plan.
   • Transactions resulting in total annual cash compensation above $340,000 must be submitted in advance to Campus Human Resources for approval by the Chancellor. Salary actions for SMG employees and some Management and Senior Professional (MSP) employees also require approval by the UC President.
   • In accordance with policy, all salaries resulting from the General Increase should remain within the applicable salary range (DOCX) associated with the grade.  Any exceptions to exceed the range maximum require advance review and approval by Campus Human Resources or UCLA Health Human Resources.

Information regarding implementation dates and processes will be sent to HR administrators by Compensation Services. For questions, please contact your Compensation Consultant in Campus Human Resources at (310) 794-0890 or UCLA Health and School of Medicine at (310) 794-0500.