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To:
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Administrative Officers, Deans, Department Chairs, Directors, Vice Chancellors and Vice Provosts
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What you need to know:
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2023–24 Winter Holiday Closure is scheduled for Dec. 23, 2023, through Jan. 2, 2024.
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There are four paid holidays – December 25 and 26, 2023 and January 1 and 2, 2024.
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UCLA Health hospital operations will remain open and UCLA Health clinic operations will remain open on December 27, 28, and 29 and close as appropriate for the paid holidays.
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Deans, vice chancellors and others with delegated authority may determine the services in their units that need to remain open during the closure.
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Please distribute this message to employees in your organization.
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Following campus-wide review of this year’s plans for the Winter Holiday Closure, we are confirming that UCLA will close between Saturday, December 23, 2023, and Tuesday, January 2, 2024, and will reopen on Wednesday, January 3, 2024. This period includes four University paid holidays (PDF) (December 25 and 26, 2023 and January 1 and 2, 2024). This year, three days (December 27, 28 and 29) are not paid holidays. (Please note that these dates are different from the UCPath payroll calendar. UCLA timekeeping systems are being updated to reflect the UCLA paid holidays.)
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In accordance with university personnel policies and applicable labor agreements, and consistent with our practice in previous years, employees will have the choice of the following options to cover the non-paid holidays during the closure period.
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Eligible employees may use vacation days in advance of their actual accrual.
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Newly hired employees, represented and policy-covered, may use their vacation accruals during the closure before acquiring six continuous months on pay status.
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Employees with accrued compensatory time may elect to use it to cover the three days off or to offset the use of vacation time.
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Employees who do not wish to use vacation or compensatory time off may request leave without pay for the three working days based on departmental approval. In this case, employees will still accrue hourly vacation and sick leave for the days they choose to take leave without pay.
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The above options may be used in combination. Employees should notify their respective supervisors in advance as to which option or combination of options they propose to use.
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During the closure period, the UCLA Health System and certain essential services will continue to remain operational, and corresponding staff will continue to work. Other employees may be asked to work during this period related to calendar year-end activities, although services in many units will be limited. Deans, vice chancellors and organization heads to whom these responsibilities have been delegated will need to determine if any facilities under their management will need to remain fully or partially open during the closure and, accordingly, arrange for appropriate staffing. Please send copies of these approval decisions to the Office of the Assistant Vice Chancellor, Facilities Management, and to Employee and Labor Relations.
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We wish everyone a restful and rejuvenating winter break.
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Lubbe Levin
Associate Vice Chancellor
Campus Human Resources
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Susi Takeuchi
Chief Human Resources Officer
UCLA Health
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