What To Know
- UCLA is excited to announce that starting Tuesday, March 26, 2024, we will be transitioning to iCIMS, a new applicant tracking system, and new UCLA Campus Job Opportunities website.
- iCIMS replaces the PeopleAdmin system with a modern, easy-to-use platform that will streamline how candidates apply to jobs at UCLA and view the status of their applications.
- It will also enable department leaders, HR representatives, and hiring managers to easily create and manage jobs/requisitions, review candidates, create job offers and contracts, and hire employees.
- As part of the transition, all jobs posted in PeopleAdmin will automatically expire on Monday, March 25, 2024, at 11:59 PM. Candidates will no longer be able to apply to job postings in PeopleAdmin or access their applicant profile, application history, resumes, or job statuses.
- During the transition, all applicants will remain under consideration for any positions they have applied for in the previous system. Based on department discretion, some applicants may be invited to create a new applicant profile and continue their recruitment in the new system.
- Departments and hiring managers will have an opportunity to cancel or close out the requisition in PeopleAdmin until April 30, 2024, or continue the recruitment in iCIMS. Hiring managers should work with department HR representatives to ensure the appropriate transition.
- Please note that as we transition to the new system, the number of job openings on the UCLA Campus Job Opportunities website will increase over time as new job postings are populated.
Frequently Asked Questions (FAQ) for UCLA Hiring Managers
If you had an open requisition in PeopleAdmin, the requisition would automatically expire at 11:59 PM on Monday, March 25, 2024. All applicants will remain under consideration for those positions. Departments and hiring managers may choose to cancel or close out the requisition in PeopleAdmin until April 30, 2024, or create a new job/requisition and continue the recruitment in iCIMS. Hiring managers should work with department HR representatives to understand the options available to ensure the appropriate transition.
To post a new job/requisition in iCIMS, you must first submit a position description to be classified in JDXpert, the new position description management system. Since departmental HR processes vary, work with your department HR representatives to understand the time and effort to submit a position description and for posting of a job/requisition in iCIMS.
Work with your department HR representatives to determine the type of access you will need in iCIMS and what user roles, if any, need to be provisioned, before you access the system.
Once you have confirmed your access iCIMS with your department HR representatives, visit the iCIMS Training Resources page to access eLearnings and other iCIMS training resources.
Frequently Asked Questions (FAQ) for UCLA Staff Employees
You can view and apply for UCLA job opportunities on the new UCLA Campus Job Opportunities website. Please note that the number of new and ongoing job postings will grow over time, as the new job postings become available in the new system. Beginning on March 26, visit the How to Apply webpage on instructions on how to apply for positions in the new system.
If you have recently applied through the previous UCLA Career Opportunities website, no additional action is needed from you. If you are selected to proceed in the recruitment process, the hiring department will contact you directly regarding next steps. For more information about the transition for applicants visit the UCLA Campus Job Opportunities Transition webpage.
