I. OVERVIEW
This procedure describes the terms of the probationary period for UCLA staff employees in the Professional & Support Staff personnel group. They do not apply to employees in the Management and Senior Professionals group (MSP) or Senior Management Group (SMG).
II. PROBATIONARY PERIOD
All professional and support staff employees who hold career appointments are required to serve a probationary period.
The probationary period is completed following six (6) months of continuous service at one-half time or more without a break in service. Time on leave with or without pay does not qualify as service toward completion of the probationary period. Employees who are rehired following a break in service shall serve a new probationary period, whether or not they previously completed a probationary period.
III. LIMITED AND PER DIEM APPOINTMENTS
If an employee works in a limited appointment immediately preceding a career appointment in the same position and under the same supervisor, up to 1,000 hours on pay status (excluding on-call and overtime hours) shall be credited toward the completion of the probationary period.
If a per diem employee works the equivalent of at least 60 full-time shifts in six (6) consecutive months immediately preceding appointment as a career employee into the same position, three (3) months shall be credited toward the completion of the probationary period.
IV. POLICY SERGEANTS, POLICE LIEUTENANTS, AND SUPERVISING PUBLIC SAFETY DISPATCHERS
Refer to UC PPSM-22: Probationary Period, Section D.
V. PROBATIONARY EVALUATION
Ongoing feedback by the employee’s supervisor is essential during the probationary period in order to establish and clarify performance and conduct expectations. It is strongly recommended that at least one written evaluation be completed during the probationary period, preferably around the midpoint (e.g., after three months).
VI. RELEASE DURING PROBATIONARY PERIOD
An employee serving a probationary period may be released at any time at the discretion of the University (except as provided in UC PPSM-22: Probationary Period for Police Officers promoted to Sergeant, and Police Sergeants promoted to Lieutenant). The employee must be notified of the release in writing.
VII. EXTENSION OF THE PROBATIONARY PERIOD
The probationary period may be extended only under limited circumstances, such as a change in supervisor, a significant change to the employee’s job duties, or a leave of absence. Such an extension shall be for a specified period of time and may not exceed three (3) months. The probationary period may not be extended due to performance reasons.
The employee must be informed in writing of any extension of probationary status prior to the initial probationary period end date.
VIII. COMPLETION OF THE PROBATIONARY PERIOD
An employee who has satisfactorily completed the probationary period must be informed in writing of the attainment of regular employee status.
